Senior Executive, Centralised Procurement Services (Vendor Management)

Job Purpose

Primary responsible to handle all procurement activities to ensure goods and services are procured through assessed vendors with acceptance criteria and to manage procurement administrative while ensuring compliance and maintaining the highest integrity and transparency.

• Assist Support Head & Head of CPS in managing the Centralised Procurement activities to achieve the department plan in supporting the Bank’s short, medium and long term business goals and cost plans.
• Create bank wide’s Purchase Orders (PO) for all approved Purchase Requisition (PR) according to the specify turnaround time (TAT) by verifying the supporting documents attached in PR level to ensure accurate information (such as total value, vendor name, etc) during PO creation. Followup with the PR creator if there is any discrepancy in the supporting document and/or PR created.
• Liaise with vendors on all the non-fulfilment PO to ensure no pending/outstanding delivery items for all PO created.
• To provide support and guidance to all internal user and external user on all SAP system related matters such as PO Cancellation, PR Creation, Good Receipt / Service Entry for PR, etc as and when required.
• To provide vendor and material maintenance in SAP system to ensure the information maintained in the vendors and materials are accurately for the creation of PR/PO for bank wide. 
• To support on SAP system testing on discrepancies and/or system enhancement to ensure no interruption on the SAP System’s function.
• To support and managing the CPS Service Desk to ensure all requests from users are attended on a timely manner.
• To initiate new and re-evaluation of vendor accreditation process as per Procurement SOP guideline to minimize the engagement risk exposure for the Bank by performing due diligence check on vendors, directors and shareholders (including 1st level) with the purchase of SSM and CTOS report as well as conducting Worldcheck, Connected Parties and Related Party Transaction/Recurring Related Party Transaction.
• To guide and follow up with vendors from end to end for vendor accreditation process in SAP Ariba to ensure vendor is timely on-boarded in-order for sourcing team to carry out sourcing activities.
• To ensure ESG assessment submission are completed by all the vendor in SAP Ariba, if there is any non-compliance to the ESG requirement, will need to follow up closely to close the gap.
• Ad-hoc task as requested by Support Head and/or Head of CPS.
• Streamline procurement processes whenever possible to improve operational efficiency and control effectiveness.
• Ensure compliance to Procurement Policy and SOP are followed at all time.
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• To liaise with Group Legal on any modification to T&Cs & MNDA in SAP Ariba’s Supplier Profile Questionnaires.
• To perform financial and due diligence check on OSP vendors as and when require.
• To analyse and recommend on vendor selection to perform annual vendor review by prepare the pre-approved criteria and perform annual vendor review thereafter to ensure the existing vendors company performance met Bank’s requirement.
• To assist to generate various reporting related to vendor management matters as and when require.
• To support internal and external users on queries related to vendor management matters to ensure all the queries are address on a timely manner.

Skills 

• Excellent negotiation skills.
• Proactive and resourceful in problem solving and decision making.
• Planning and organization skills.
• Strong communication and written skills. 
• Provide guidance on SAP System and Ariba eProcurement System  

Knowledge 

• Possess strong knowledge in financial risk profiling and assessment
• Best procurement process & market standard practice.
• Organizational Change management planner & implementer.

Experience 

• Financial risk profiling and assessment
• ERP system / SAP R3 advanced user.
• Ariba Collaborative Sourcing.