Senior Executive, Centralised Procurement Services

Job Purpose

Primary responsible to handle all procurement activities to ensure goods and services are procured through assessed vendors with acceptance criteria and to manage procurement administrative while ensuring compliance and maintaining the highest integrity and transparency.

Job Responsibilities

• Assist Support Head & Head of CPS in managing the Centralised Procurement activities to achieve the department plan in supporting the Bank’s short, medium and long term business goals and cost plans.
• Create bank wide’s Purchase Orders (PO) for all approved Purchase Requisition (PR) according to the specify turnaround time (TAT) by verifying the supporting documents attached in PR level to ensure accurate information (such as total value, vendor name, etc) during PO creation. Followup with the PR creator if there is any discrepancy in the supporting document and/or PR created.
• Liaise with vendors on all the non-fulfilment PO to ensure no pending/outstanding delivery items for all PO created.
• To provide support and guidance to all internal user and external user on all SAP system related matters such as PO Cancellation, PR Creation, Good Receipt / Service Entry for PR, etc as and when required.
• Periodically reporting, monitoring, compiling and/or generating report such as Open PO and PR reports to Head, CPS and CPS’s Risk Control Officer to ensure all delivered items has been performed GR / SE on PO created as well as to ensure all approved PRs are generated PO on a timely manner.
• To provide vendor and material maintenance in SAP system to ensure the information maintained in the vendors and materials are accurately for the creation of PR/PO for bank wide. 
• To support on SAP system testing on discrepancies and/or system enhancement to ensure no interruption on the SAP System’s function.
• To support and managing the CPS Service Desk to ensure all requests from users are attended on a timely manner.
• To manage and administrative on LHDN stamping on Mutual Confidentiality and Non-Disclosure Agreement (MNDA) by getting the signoff from reporting MANCO and perform LHDN stamping on the MNDA for all new approved vendors in ARIBA to ensure governance on the information disclosure to vendors.
• Ad-hoc task as requested by Support Head and/or Head of CPS.
• Streamline procurement processes whenever possible to improve operational efficiency and control effectiveness.

Skills 

• Excellent negotiation skills.
• Proactive and resourceful in problem solving and decision making.
• Planning and organization skills.
• Strong communication and written skills. 
• Provide guidance on SAP System and Ariba eProcurement System  

Knowledge 

• Possess strong knowledge in financial risk profiling and assessment
• Best procurement process & market standard practice.
• Organizational Change management planner & implementer.

Experience

• Financial risk profiling and assessment
• ERP system / SAP R3 advanced user.
• Ariba Collaborative Sourcing.
• Procurement process.